Virtual assistance · delivered in 2-5 days
Whatever the size of your storage, the outcome is the same: your team can find any file in under 30 seconds.
If your cloud storage is cluttered with files called "final", "final2" or "copy of final v3", you are not alone, and the time lost hunting for documents adds up fast. This service brings order to that chaos.
With more than 20 years working in media operations and digital systems, including managing large-scale archives for major broadcast newsrooms, we bring the same structured approach to your Google Drive, Google Shared Drive or Dropbox business folders.
We start by auditing your storage to spot duplicates, outdated material and gaps in structure. Next we design a logical folder layout, arranged by client, project, date or department, whichever suits your workflow. We then apply consistent naming conventions, so every file follows a simple pattern such as "ProjectName_DocumentType_Date", removing any guesswork.
For larger accounts, we also clear out duplicates and move older material into a dedicated archive folder, keeping your active workspace lean. A one-page standard operating procedure document is included where relevant, so your whole team knows how to keep the system tidy going forward.
Basic, at $15, covers organisation for smaller drives under 300 files, with folder structure and naming conventions, delivered in 2 days. Standard, at $35, covers medium drives of 300 to 1000 files, adding a team SOP, delivered in 3 days. Premium, at $65, covers large drives of 1000 or more files, including the full structure, SOP and archive work, delivered in 5 days.
This is for businesses and teams who waste time searching for documents and want a workable, low-cost system without buying new software. For very large accounts of 2000 or more files, get in touch beforehand so a custom quote can be prepared, typically within 24 hours. A short walkthrough video of the finished structure can also be provided on request. To get started, we just need the domain the order relates to and a brief describing your storage and preferences.
Your order opens its own thread here the moment it is paid, and everything about that order - questions, changes and the final report - happens in it.
Turnaround depends on the package: Basic (under 300 files) takes 2 days, Standard (300 to 1000 files) takes 3 days, and Premium (1000+ files) takes 5 days. If you need it sooner, message us before ordering and we will see whether a faster delivery is possible for an extra fee.
Refunds apply only if delivery is not made within the agreed timeframe. If you are not happy with the result, one revision is included at no cost. Should you remain unsatisfied after that, 50 per cent of the order value will be refunded. Please reach out first so we can try to resolve things.
No password is ever required. For Google Drive, simply share a link with view or edit access. For Dropbox, share a folder link or invite us to a shared folder. Administrative access to either platform is never needed.
Nothing is deleted without your consent. Old or duplicate files are moved into an archive folder for you to review later, so you can decide what stays and what goes. Your data remains fully intact throughout.
Before any work begins, a proposed folder structure is shared with you for approval. If changes are needed, we adjust based on your feedback. Every package includes one revision at no extra charge, so the end result matches what you need.
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